Intelligent management of contracts and suppliers in one place.
From planning to closeout: approvals, execution, oversight, payments and governance in a single, standardized, traceable flow, for public and private organizations.
1 flow from request to contract closeout
100% traceable at every step
Alerts automatic for expirations and risk
How Contratos works
Five steps that cover the entire contract cycle.
From the initial request to closeout, every step is recorded, approved and tracked, with no parallel systems and no lost information.
01
Request
Structured procurement request with justification, scope, estimated timeline and initial approval.
02
Documents
Drafts, terms and approvals centralized with version control and signature workflow.
03
Formalization
Contract formalized with supplier data, value, term, and designated manager and inspector.
04
Execution
Service orders, measurements, incidents, addenda and payments tracked in the same flow.
05
Closeout
Supplier evaluation, formal closeout and complete history preserved for audits.
Product capabilities
Six capabilities to govern the entire contract cycle.
Planning and request
Structured procurement request with scope, justification, timeline and approval before the process starts.
Documents and approvals
Drafts, terms and approvals centralized, with workflow control, versioning and traceability of every change.
Execution and oversight
Contracts, schedules, orders, incidents, addenda, penalties and notifications recorded in one place.
Suppliers and stakeholders
Supplier, manager and inspector records with performance history and document expiration alerts.
Financial control
Amounts, commitments, payments, receipts and measurements controlled with visibility for managers and finance.
Deadlines, risks and obligations
Automatic alerts for expirations, pending obligations and risks that anticipate problems before they become a crisis.
Use cases
From procurement planning to contract closeout.
CITSmart Contratos covers every scenario in the contract cycle, from private organizations to public agencies that need compliance with the New Procurement Law.
Procurement that starts structured
Every procurement begins with a formal request, justification, approval and market research before moving to bidding.
- Structured request with justification
- Approval flow before the process
- Centralized market research
A living contract throughout its term
Service orders, measurements, incidents and addenda recorded on the contract, with an owner, deadline and history for every event.
- Orders and measurements linked to the contract
- Incidents, penalties and notifications
- Addenda with justification and history
Payments and commitments under control
Amounts, commitments, payments and receipts associated with each contract, with visibility for managers and the finance team.
- Commitments linked to the contract
- Payments recorded with proof of payment
- Available balance updated automatically
Compliance with Law No. 14,133/2021
Procurement and oversight workflows aligned with the New Procurement Law, with a complete audit trail for TCU and CGU.
- Workflows aligned with Law No. 14,133/2021
- Audit trail for TCU and CGU
- Manager and inspector formally designated
The cost of manual contract management
Contracts managed in spreadsheets cost more and deliver less.
Unnecessary addenda, late fees and approval rework have a known cause: the lack of a single flow with alerts and traceability.
35%
of public contracts have addenda due to lack of planning
Source · TCU 60%
reduction in rework with a unified contract flow
Source · Gartner 3×
faster approval with a digital, automated flow
Source · McKinsey 100%
traceability required by Law No. 14,133/2021
Source · CGUFull cycle in one product
from request to closeoutPlanning, approval, formalization, execution, oversight, payments and closeout in the same flow, with no parallel systems.
Full audit trail
every action recordedEvery approval, change, incident and payment is recorded with date, owner and justification, ready for TCU and CGU.
Proactive alerts
problems anticipatedExpirations, pending obligations, delivery deadlines and risks identified automatically before they become a problem.
Law No. 14,133/2021
new procurement lawProcurement and oversight workflows structured according to the New Procurement Law for the public sector.
Frequently asked questions
Common questions about CITSmart Contratos.
Does the product cover only public contracts, or private ones too?
Both. Private organizations use the product for contracts with suppliers, service providers and business partners. The public compliance module is optional for those who need alignment with Law No. 14,133/2021.
How does integration with payment systems work?
The financial module records commitments, payments and receipts linked to the contract. Integration with ERPs and financial systems is done via API, keeping the data consolidated in CITSmart Contratos.
Is it possible to manage multiple contracts with the same supplier?
Yes. The supplier record centralizes all contracts, documents, performance history and contacts, with a consolidated view by supplier and by individual contract.
How do expiration alerts work?
The system sends automatic notifications to managers and inspectors before contracts, obligations and documents expire. Notice periods are configurable by contract type.
Next step
Complete governance of your contract cycle.
We'll show you how CITSmart Contratos works with your contract types, in your context, public or private.
Request a demo